Village Hall Terms of Hire

Information for Hirers of Forest Green Village Hall

The hall is run by volunteers and we rely on the good will of you, the hirer of the hall and your guests, to take care of the hall during your time here.

Forest Green Village Hall has a small reception area; main hall; kitchen; toilets (M, F, & disabled); a small committee room; and store room for tables, chairs etc.

The kitchen is equipped with a fridge, conventional cooker, microwave, two kettles, and a small hot water urn. It does not have cooking pots, dishes, cutlery, mugs or glasses.

A vacuum cleaner is available and kept in the store room or the disabled toilet.

Central heating automatically comes on for a short time am & pm during winter months. To override the time switch, please see the notice adjacent to the boiler. The boiler is in the small committee room.

Adjust temperature at the thermostat (half way down the long wall in the main hall).

FIRE EXITS are at each end of the main hall on its long wall; and in the small committee room.
FIRE EXTINGUISHERS are in the main hall close to the store room, and in the kitchen.

FIRE SERVICES / POLICE – 999 on a mobile phone (reception is poor; try in the entrance area)
or 999 using the phone box on the Green (opposite and to the left of the hall).

A first aid box is available in the kitchen. Accidents should be recorded in the book provided.

Please leave the hall ready for the use of the next hirer by checking that:

  1. All tables and chairs are clean and stacked in the storage room
  2. All floors are clean
  3. All toilets are flushed and clean
  4. All rubbish is removed – you may put rubbish in sacks in the black bin outside, recycled rubbish in the green bin.
  5. All items belonging to you and your guests are removed.
  6. The central heating timer is returned to twice daily and the thermostat to 18o (Winter months)
  7. The curtains are drawn apart.

If you have used the kitchen, please

  1. Tidy the kitchen, wipe down surfaces and take all food away with you
  2. Leave fridge clean inside and switched on
  3. Switch off all other appliances (apart from the fridge) at the wall

and finally check:

  1. All the lights are turned off – an outside ‘sensor’ light will remain on for a few minutes
  2. You have locked the door and returned the key.

THANK YOU FOR YOUR CO-OPERATION
Forest Green Village Hall Committee

Forest Green Village Hall Terms of Hire

Forest Green Village Hall is a registered charity and is run by volunteers who form the Forest Green Hall Committee. The hall offers a facility for the benefit of the local community. Individuals living locally, individuals living outside the area, and organisations may hire the hall for one off and regular events.

These terms are designed to ensure the village hall remains in the best condition possible for the benefit of the hirers and the community at large.

Any organisation or individual (the “Hirer”) who hires the hall is to abide by the following terms:
These terms refer to the ‘hall’ as including all rooms within the building, all contents including fixtures and fittings.

Hiring fees and the ‘condition deposit’ are stated on the booking form.
Should damage result during the period of hire, or the hall be left in an unsatisfactory state, then the Hall Committee reserve the right to withhold the deposit, deduct an appropriate amount, or require the Hirer to pay any additional amount required to cover the cost of cleaning, clearing, or repairing the hall as necessary.

A. THE HALL COMMITTEE shall be responsible for:

  1. provision of the hall for the exclusive use of the Hirer during the times agreed in the booking form.
  2. collection of the hiring fee and sending appropriate paperwork to the Hirer.
  3. providing an agreed time for collection and return of the key.
  4. returning the condition deposit (assuming the Hirer has met the terms below) within 2 weeks from the end of the hire of the hall

B. THE HALL COMMITTEE will not be responsible for:

  1. liability in any way for loss of or damage to any of the Hirer’s property on the premises before, during, or after the period of hiring.
  2. liability to the Hirer for any resulting loss, damage, or injury to the Hirer or his/her guests during the period of hire.
  3. items stored by agreement(only) by regular hirers.

C. THE HALL COMMITTEE reserves the right to cancel any hiring in the event of the Hall being required for use as a Polling Station for a European, Parliamentary or Local Government election or bye election; in which case the Hirer shall be entitled to a refund of any deposit or fees already paid.

D. THE HIRER shall be responsible for:

  1. obtaining all licenses which may be needed regarding the sale of alcohol, Performing Rights Society, or otherwise.
  2. taking care of the condition of the hall, its fixtures, fittings and all contents during the period of the hire.
  3. the behaviour of all persons using the premises during the period of hire, including the proper supervision of car parking arrangements so as to avoid unnecessary noise or obstructions to neighbours, the highway and the entrances or exits of the hall.
  4. reporting all accidents in the book provided (kept with the first aid box). Please also notify the bookings officer of the incident and of all items used from the first aid box so that they can be replaced.
  5. leaving all rooms in the hall clean and ready for the use of the next hirer. Rubbish should be placed in sacks in the bin outside the hall ready for council collection. Place rubbish to be recycled in the green bin (please only place items ‘allowed’ from the list on the bin).
  6. putting back any contents the hirer temporarily removes from their usual positions
  7. removing all items belonging to them or their guests.(Regular hirers see B.3 above.) Items not removed within 7 days may be disposed of.
  8. ensuring all windows and fire doors are closed and entrance doors are locked when they leave the premises.
  9. notifying any damage or faulty appliances immediately to the bookings officer
  10. reimbursing the Village Hall Committee for the cost of repair of any damage done to any part of the property or the contents of the building which may occur during or as a result of hiring the hall.

The Hirer shall not use the premises for any unlawful purpose. The Hirer shall not sublet or transfer this agreement to any other party.